Local 政府 Record Retention Schedules

Counties have historically been charged with managing many important records that impact the daily lives and well-being of their residents. Whether property records, leins on property, tax records, voter information, or
records of birth, marriage and death they are all important to the individual and the county.

The management of these records is a critical function of county government. Preserving these documents is an awesome responsibility in that without proper care, the history of the county and its citizens can be lost, 放错位置或损坏. To carry out the task of managing its records, counties must be able to create and 维护 an efficient record management system to identify, 定位, and preserve its records.

A good records management plan requires a lot of education and hard work. As the records custodian for 桃县, the county clerk must inventory, 组织, 维护, archive and delete records according to the city’s records retention schedule.

All 地方政府 are required by state law to have an adopted records management plan which includes:

  • The designation of a records manager to coordinate and perform the responsibilities of the plan
  • An approved records retention schedule
  • Provisions for the maintenance and security of the records

Most 地方政府 have adopted the state recommended records retention schedule for 地方政府. This schedule is reviewed every two years by the Georgia Archives Division and updated accordingly.

Search the Georgia Archives website’s local government records retention schedule database. This schedule provides retention periods for records created by 地方政府. The records fall into two categories: common and specific. Common Record Categories include records, such as budget and accounting records, which may be created by any local government agency. The retention period provided applies to the record, regardless of which agency created it. Specific Record Categories include records, such as parking tickets, which are created by a specific government agency and no other.